This page will provide you with key information regarding the ROSALIE project including the University of Nottingham's privacy notice. Please read the information provided and complete the consent form via the following link ROSALIE STAKEHOLDER INTERVIEW CONSENT  – Fill in form   to indicate you are willing to continue with the study. This should take no more than 10 minutes. If you have any questions, do not hesitate to get in touch by emailing helena.webb@nottingham.ac.uk. 

1. The research  

a) Aims and objectives of the research 

The ROSALIE project involves a series of conceptual and empirical activities to compare the UK and German AI ecosystems. We are currently conducting a small set of interviews with professional stakeholders in the UK. These are exploratory interviews designed to elicit expert insights. This will help us to generate an early understanding of the national ecosystem in the UK and key groups within it. The interviews will inform our subsequent project activities by shaping their design and identifying potential participants we can approach 

b) Funder information 

ROSALIE is funded by the Arts and Humanities Research Council [grant number UKRI3458]. 

c) Governance 

This research has received a favourable ethical opinion from the School of Computer Science Research Ethics Committee (CS REC), ethics application ID CS-2026-R30  

2. Taking part in the research 

If you agree to take part in this research, you will be interviewed by a member of our project team. The interview will take approx. 30 minutes and can take place in person or online via MS Teams, as you prefer. We will ask you questions about your views on AI technologies and organisations/individuals central to the AI ecosystem in the UK. We will send you the questions in advance to help you prepare for the interview. You can decline to answer any of the questions if you choose to.  

The interview will be recorded and we will generate a transcript from it. If the interview takes place online, please note that MS Teams will record video by default. We may check the video to clarify details of the spoken interaction, where necessary, but otherwise we will not use the video data for analysis. You can choose to keep your camera turned off during your recording, if you prefer.  

These interviews are exploratory and will primarily be used to help us shape the future direction of the project. However, it is possible we may choose to quote some of your comments in our project dissemination. If/when we include quotations from you in our dissemination materials we will give you a pseudonym/ID that does not reveal your identity. We will also pseudonymise any other potentially identifying details, such as your workplace. During the interviews we will ask you to recommend some other professionals you think we should include in our study. Names and other details you provide to use in response to these questions will only be used internally by the project team and will not be included in any dissemination.  

3. Risks of participation  

a) Risks  

There is always a risk of unauthorised access to data. 

There are no other foreseeable risks arising from participation. The interview and the questions we ask are in line with activities familiar to your professional practice.   

b) Mitigation of risks 

See section 5 for the measures we put in place to mitigate the risk of unauthorised access. 

4. Purpose of data processing 

a) Data collected 

We collect the following categories of data during your participation in the research: 

In person interviews – interview data collected via secure voice recorder. Once the interview is complete the interview data will be transferred to our secure and then deleted from the recording device. 

Online interviews – interview data collected via recording function of MS Teams. This will collect video data by default. We may check the video to confirm details of the interaction   but otherwise only the audio data will be analysed.  

b) Specific purposes for which the data are processed 

Data collected during the research that identifies you may be:  

• Analysed to meet the aims and objectives described in Section 1.  

• Reviewed and discussed in supervision sessions between researchers and their supervisors or in research meetings between members of the research team, including project partners. 

• If audio recordings are collected during the research, these may be transcribed and anonymous quotations of your spoken words may be used in scientific works, including presentations, reports and publications stored in databases and posted online, and in marketing materials that promote the research and its findings. 

c) Automated decision-making and profiling 

N/A 

d) Legal basis for processing your data 

We collect personal data under the terms of the University of Nottingham’s Royal Charter and in our capacity as a teaching and research body to advance education and learning. We thus process your data on the legal basis that our research is in the public interest, we have legitimate interests and / or that you consent to data processing in freely and voluntarily participating in our research activities.  

5. Storage and retention of your data 

a) Data protection measures  

We put the following organisational and / or technical safeguards in place to protect your data and your identity to the best of our ability:  

1. All data stored digitally will be encrypted and password protected and all physical data will be stored in a secure location.  

b) Retention period 

Data protection law allows us to retain personal data for an indefinite period and use it in future for public interest, scientific or historical research purposes or statistical purposes, subject to the implementation of technical and organisational measures that safeguard your data, your legal rights and your freedoms. These safeguards include the storage measures described above to protect your data against unauthorised access, and de-identification (anonymisation or pseudonymisation) of your data wherever possible and practicable. Data that identifies or could identify you will not be made public without your consent.  

6. Third party recipients, services and data transfers 

a) Project partners 

ROSALIE is led by the University of Nottingham in collaboration with RWTH Aachen, and the University of Luebeck. The interviews described here will be conducted by members of the Nottingham team and the data will be stored here. We would like to share the data with our project partners in Germany for collaborative analysis. We are currently preparing the necessary governance documentation to allow this: a DPIA assessment and data sharing agreement. By consenting to take part in the study, you are consenting for your data to be shared in this way. Please note that we will only share the data once the DPIA approval and data sharing agreement are in place. 

b) Third-party services  

N/A 

c) Data transfers 

As described above, this project is a partnership with two German universities: RWTH Aachen, and the University of Luebeck. We would like to share the data with our partners to allow for collaborative analysis. We are currently preparing a DPIA assessment and data sharing agreement to allow this to take place. By consenting to take part in the study, you are consenting for your data to be shared in this way. But we will only share the data once the DPIA approval and data sharing agreement are in place 

7. Your legal rights 

Data protection rights (Data Protection Act 2018) 

You have the right:  

• To be informed about the collection and use of personal data (as per this document).  

• To access and receive a copy of your personal data, and other supplementary information, on request. 

• To object to and restrict data processing if you think we are not complying with data protection law, and to rectify inaccuracies. 

• To be forgotten, i.e., to have your personal data erased.  

• To data portability and to obtain your data in an accessible and machine-readable format if appropriate, or to transfer your data to another organisation if technically feasible. 

• To complain to about the way we process your personal data to our ethics committee (Ps-cs-ethicsadmin@exmail.nottingham.ac.uk ), our Data Protection Officer (dpo@nottingham.ac.uk) or the Information Commissioner’s Office (https://ico.org.uk/make-a-complaint).1 

8. Your ethical rights 

a) Right to withdraw  

You have the right to withdraw from the research at any time without explanation. You also have the right to request that your data be deleted if you do withdraw. Please note that we will begin amalgamating and writing up the study findings from 1/08/2026. At that point we may not be able to remove (all) your data so I cannot guarantee that I will be able to fulfil a request to withdraw 

b) Handling of ‘mixed’ data  

If the data is ‘mixed’ data – i.e., if it involves other people (not including the researchers), e.g., a conversation or video of multi-party interaction – it cannot be deleted unless all parties request it. However, any mixed data involving you will be redacted wherever possible, with the exception of scientific works produced prior to your notification of withdrawal.  

c) Withdrawal procedure 

If you wish to withdraw, please notify helena.webb@nottingham.ac.uk 

If you do not receive confirmation of withdrawal from the research, please email Ps-cs-ethicsadmin@exmail.nottingham.ac.uk  

Please provide your consent to participate by completing the consent form via the following link ROSALIE STAKEHOLDER INTERVIEW CONSENT  – Fill in form